Simplify Policy Enforcement and Compliance Across Procurement & Payables

Ensure every purchase, invoice, and vendor engagement follows your company’s rules and regulatory standards. Automate compliance checks, enforce policies, and build an auditable procurement environment.

Simplify Policy Enforcement and Compliance Across Procurement & Payables

The Compliance Challenge

Procurement teams often rely on manual checks to validate purchases, vendors, or invoices.
Non-compliant spend slips through, creating risks of fraud, penalties, or audit findings.
Policies are inconsistently applied across departments, entities, and geographies.
Lack of documentation and audit trails makes it difficult to prove adherence during inspections.
Employees find compliance cumbersome, leading to bypasses and policy violations.
Compliance Challenge

Our Solution – Automated Policy & Compliance Management Workflows

Policy Rule Engine

Embed company procurement rules (spend limits, approved vendor lists, tax requirements) directly into workflows.

Pre-Purchase Validation

Validate requisitions against budget thresholds, contract terms, and compliance checks before approval.

Vendor & Invoice Compliance

Auto-verify vendor tax IDs, banking details, GST/VAT, and ensure invoices align with approved POs.

Regulatory Alignment

Built-in workflows for SOX, GAAP, IFRS, and local statutory compliance.

Exception Handling

Non-compliant transactions flagged, routed to compliance officers for review.

Complete Audit Trail

Every approval, validation, and override logged with timestamp and user details.

Core Capabilities

Policy Enforcement

  • Enforce spend limits, budget rules, and vendor usage automatically.

  • Prevent unauthorized purchases or off-contract spending.

Policy Enforcement

  • Enforce spend limits, budget rules, and vendor usage automatically.

  • Prevent unauthorized purchases or off-contract spending.

Regulatory Compliance

  • Validate tax, banking, and reporting attributes against statutory requirements.

  • Ensure every payable is aligned with local and global accounting standards.

Risk & Fraud Prevention

  • Detect duplicate invoices, mismatched vendor details, or unusual transactions.

  • Block payments until flagged issues are reviewed and resolved.

Risk & Fraud Prevention

Risk & Fraud Prevention

  • Detect duplicate invoices, mismatched vendor details, or unusual transactions.

  • Block payments until flagged issues are reviewed and resolved.

Risk & Fraud Prevention
Audit & Reporting

Audit & Reporting

  • Generate detailed compliance reports for internal and external audits.

  • Provide full visibility into approvals, exceptions, and corrective actions.

Key Benefits

Reduced Compliance Risk

Automated checks catch issues before they turn into penalties.

Consistent Policy Application

Company rules enforced uniformly across entities.

Faster Approvals

Automated validations cut manual review cycles.

Stronger Governance

Transparent audit trails strengthen internal control frameworks.

Employee Confidence

Simplified, automated compliance processes reduce friction.

Why Choose Us

Pre-built policy templates aligned with best practices in procurement and AP.

Proven integrations with leading ERP systems, reducing implementation effort.

Designed for both local statutory compliance and global governance frameworks.

Scalable for enterprises with multi-entity, multi-country operations.

Trusted by finance and procurement teams to reduce compliance costs and risks.

policy compliance management

Stay Compliant, Stay Confident – Automate Policy & Compliance in Procurement

FAQs

Policy and compliance management in procurement involves automating the enforcement of company rules and regulatory standards across purchasing, invoicing, and vendor engagements. It ensures that every transaction aligns with internal policies and external regulations, reducing risks and enhancing audit readiness.

ValueDX integrates a policy rule engine into procurement workflows, validating requisitions, purchase orders, and invoices against predefined rules such as spend limits, approved vendor lists, and tax requirements. This automation ensures consistent policy enforcement and reduces manual oversight.

Automating policy compliance with ValueDX leads to reduced procurement cycle times, minimized non-compliant spend, enhanced fraud detection, and improved audit trails. It also ensures adherence to regulatory standards like SOX, GAAP, and IFRS, fostering a compliant procurement environment.

ValueDX automatically verifies vendor tax IDs, banking details, GST/VAT information, and ensures invoices align with approved purchase orders. This proactive approach prevents unauthorized purchases and off-contract spending, safeguarding the organization from compliance risks.

Yes, ValueDX enforces consistent policy compliance across various departments and geographies by embedding company procurement rules directly into workflows. This ensures uniform application of policies, reducing the risk of non-compliant transactions.