making your business profitable for today & tomorrow

Eliminate manual entries, accelerate closings, and ensure every invoice flows seamlessly into your books. With automated billing and GL posting, you gain speed, compliance, and confidence.

making your business profitable for today & tomorrow

Eliminate manual entries, accelerate closings, and ensure every invoice flows seamlessly into your books. With automated billing and GL posting, you gain speed, compliance, and confidence.

Challenge in billing & posting

The Challenge in Billing & GL Posting

  • Manual posting of invoices into the general ledger leads to data entry errors and reconciliation headaches.

  • Finance teams spend excessive time re-checking journal entries, correcting mismatched accounts, or chasing missing postings.

  • High transaction volumes create delays in month-end and year-end closes.

  • Lack of traceability on who posted what makes audits complex and risky.

Our Solution – Automated Billing & Posting to GL Workflows

Automated Invoice to Billing Conversion

Invoices received and validated are automatically converted into billing entries.

GL Account Mapping Rules

Pre-defined rules ensure costs are coded to the right accounts (cost centers, profit centers, tax accounts) consistently.

3-Way Matching Integration

Vendor invoices linked to purchase orders and goods receipts for accurate recognition before posting.

Auto-Posting Engine

Approved invoices flow directly into the ERP’s GL without manual effort.

Exception Handling

Discrepancies (missing PO, mismatched amounts, tax issues) are flagged and routed for review.

Audit Trail & Version Control

Every billing and posting action is logged, timestamped, and tied to source documents.

Key Benefits

  • Accuracy: Eliminate mis-postings and duplicate journal entries.

  • Speed: Post hundreds of invoices to GL in minutes, not days.

  • Compliance: Automated checks on tax, account mapping, and reconciliation rules.

  • Control: Clear audit trail of every posting action, reducing risk in audits.

  • Efficiency: Finance teams spend less time keying data, more time on analysis and planning.

Benefits in billing & posting

How It Works

billing posting to gl

  • Invoice validated and approved through procurement/AP workflow

  • Billing templates and GL account mapping rules automatically applied

  • Automated checks confirm tax, vendor code, cost center, and posting period

  • Entries auto-generated and posted in the ERP general ledger

  • Exceptions (mismatched values, missing data) flagged and routed for review

  • Posted entries logged in dashboards for full visibility and reporting

Automation Capabilities / Technical Blueprint

Rule-Based GL Mapping

Pre-configured logic maps invoices to appropriate accounts automatically.

Integration with ERP (SAP, Oracle, Odoo, Tally, etc.)

Direct posting via APIs, BAPIs, or connectors.

Validation Engine

Runs checks on tax fields, cost centers, posting periods, duplicate entries.

Exception Workflow

Escalates anomalies for manual intervention.

Audit Logging

Maintains a full history of billing and posting actions.

Financial Dashboard

Real-time monitoring of invoice postings, exceptions, and GL balances.
Why Choose Us billing & posting

Why Choose Us

  • Ready-to-use posting workflows tailored for procurement and AP processes.

  • Proven connectors with major ERP platforms to avoid custom development.

  • Compliance-driven design — ensures every posting is auditable and regulator-ready.

  • Scalable from small finance teams to global shared service centers

  • Designed to support both local statutory reporting and global consolidation.

Close Your Books Faster with Automated Billing & GL Posting

FAQs

Automated billing and GL posting streamline the process of converting validated invoices into journal entries. Invoices are matched with purchase orders and goods receipts, assigned to appropriate GL accounts, and posted directly into ERP systems, reducing manual errors and accelerating financial closing.

ValueDX integrates with ERP systems like SAP, Oracle, Microsoft Dynamics, Tally Prime, Zoho, and Odoo. It automates invoice capture, validation, 3-way matching, GL account mapping, and auto-posting, ensuring accurate and timely financial records.

Automation enhances accuracy by eliminating manual data entry errors, accelerates month-end and year-end closings, ensures compliance with accounting standards, and provides a clear audit trail for every posting action, reducing audit risks.

ValueDX’s system flags discrepancies such as missing purchase orders, mismatched amounts, or tax issues, routing them for review. This exception handling ensures that only validated entries are posted to the GL, maintaining data integrity.

Yes, ValueDX seamlessly integrates with major ERP platforms like SAP, Oracle, Microsoft Dynamics, Tally Prime, Zoho, and Odoo, ensuring smooth data flow and consistency across financial operations.